Job title: Administrative Intern

Reports to: Administrative and Logistics Officer

Duty Station: Nairobi

Contract Type: Fixed Term Contract 

Advert Start Date:18th January 2026

Advert Closing Date: 25th January 2026

JOB SUMMARY                               

The Administrative Intern is responsible for providing support to administrative services as needed, ensuring the smooth operation of office functions, communication, logistics, and documentation to facilitate an efficient and effective workflow and the overall implementation of LWF's activities.

DUTIES AND RESPONSIBILITIES

·       Receive visitors or staff at the LWF Nairobi Office and redirect them or provide information on relevant issues and procedures.

·       Answer, screen, and redirect telephone calls/Emails as appropriate.

·       Maintain a proper filing and recording system for income and outgoing correspondence and documents.

·       Coordinate visiting delegations and provide necessary support to such delegations.

·       Coordinate requests for staff travel and accommodation and prepare reports as requested from time to time.

·       Support in collating documents and submitting payment requests to the Finance Unit for Nairobi office and expatriate staff utility bills, travel, and accommodation expenses for staff and/or visitors as necessary to ensure that they are paid on time.

·       Ensure that office equipment and facilities are well-maintained and that they are in good working condition. Any requirements for repairs should be reported immediately for necessary action.

·       Assist in logistical and materials support for coordination of meetings and workshops/seminars.

·       Coordinate with the IT team to arrange for the landline new extension installation request made by other unit(s).

·       Facilitate the onboarding of new employees by ensuring requests for cellular phone/SIM cards are processed promptly.

·       Assist in managing office supplies and inventory when called upon

·       Perform other related duties as requested from time to time.

QUALIFICATIONS AND EXPERIENCE

·       Diploma in management or administration

·       A bachelor’s degree in business administration, Social Sciences, or a related field will be an added advantage

·       Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace

·       1 to 2 years of practical experience

·       Experience in an international humanitarian setting required

COMPETENCIES

·       High level of professionalism and confidentiality.

·       Excellent secretarial and office management skills.

·       Excellent interpersonal and communication skills

·       Creative thinking and problem-solving.

·       Capacity to work under pressure and in a multicultural environment.

·       Good planning and organizational skills.

A person of high integrity who will model the LWF Kenya Somali Program's core values:

·       Dignity and justice

·       Compassion and commitment

·       Respect for diversity

·       Inclusion and participation

·       Transparency and accountability

Disclosure: LWF participates in the Inter-Agency Misconduct Disclosure Scheme developed by the Steering Committee for Humanitarian Response Misconduct Disclosure Scheme — SCHR, which requires LWF to conduct reference checks with prior employers, including questions about employee misconduct. By proceeding with this job application, you consent to LWF requesting a Statement of Conduct from your previous employers. This Statement of Conduct is requested from previous employers for all candidates for employment and provided to all employers that request it from LWF.

Shortlisting will be done on a rolling basis and only short-listed applicants will be contacted.

Throughout its recruitment processes for any job position, LWF does not ask for any fees, and applicants should not pay any money to anyone. We advise the public to exercise due diligence when applying for employment with LWF and when asked to pay any money to anyone to secure a job with us. Such fraud cases should be reported to us immediately through email at complaints.kenyasomalia@lutheranworld.org.  or at our toll-free contact 0800721270