Global Human Resources Officer

Location: Prague, Czech Republic

Work time: 100%, Full time job

Contract type: National employment contract (Czech work authorization required)

Contract duration: Two to three years

Start date: as soon as possible

Application deadline: 31 May, 2025

About Us

We are Lutheran World Federation Prague z.s. (LWF Prague), a local NGO in the Czech Republic providing global-level technical and advisory support to LWF World Service and its Country Programs, and promoting intercultural dialogue and local initiatives within Czechia. For more information about LWF Prague, please check:  Prague | The Lutheran World Federation World Service

The Lutheran World Federation (LWF) World Service is the humanitarian and development arm of the Lutheran World Federation, working in over 20 countries across Africa, Asia, Latin America, the Middle East, and Europe. Our mission is people-centered and rights-based, with a commitment to justice, peace, and dignity for all. It is particularly known for its timely, compassionate, and professional humanitarian work, and for field presence in hard-to-reach areas. For more information about LWF World Service, please check: LWF World Service | The Lutheran World Federation World Service

About the Role

We are looking for Global HR Officer, who will provide day-to-day HR support to international staff and decentralized staff members of LWF World Service. This includes recruitment coordination, contract administration, onboarding support and global HR data management. As Global Human Resources Officer, you will be based in the LWF Prague office and will report to the Global HR Manager (based in Geneva) and collaborate closely with Country Programs, the LWF World Service Geneva based teams (HR, Finance, International Programs, others) and external service providers.

Main Duties

HR Administration and Support

Prepare employment contracts and related documentation for international field staff, decentralized staff members and consultants of LWF World Service and its Country Programs

Support onboarding and offboarding processes, including medical clearances, insurance enrollment, travel arrangements and exit documentation

Coordinate and process HR-related payments, including electronic payment vouchers (ePVs), , and reimbursements

Support monthly payroll preparation by collecting and verifying staff data

Provide guidance to international staff on HR policies and procedures in coordination with the Global HR Manager

Maintain staff records and draft work attestations or certificates as needed

Recruitment and Hiring

Coordinate full recruitment cycle

Prepare contract offers and assist with travel logistics for selected candidates

Liaise with external service providers (e.g., medical clearance, travel agents) during recruitment and end of assignment

·         Collects the references including the safeguarding references through the Misconduct Disclosure Scheme (MDS)

Support recruitment processes in Country Programs upon request

Information, Reporting, and Data Management

Maintain and update HR data systems to ensure timely and accurate reporting

Support the collection of HR metrics and contribute to internal statistics and compliance reports (e.g., MDS updates, HR statistics)

Provide support to HR focal points in Country Programs in using the online recruitment platform

Facilitate knowledge sharing and updates within the HR Community of Practice (CoP), including minute-taking as needed

Ensure the secure filing, archiving, and confidentiality of personnel data

We are looking for:

University degree in Human Resources, Administration, Law or related field

Minimum 3 years’ experience in HR administration and recruitment (preferably in an international or NGO setting)

Experience working with HR information systems and online recruitment tools. Preferably also experience in a role of functional focal point in the process of setting up new systems.

Excellent attention to detail, strong communication skills, and ability to manage multiple priorities, particularly in stressful situations

Strong intercultural awareness and ability to work collaboratively across time zones

Language Skills

English: main working language, advanced level required

French:  good working level preferred

Spanish: would be an asset

LWF Core Skills

Analytical thinking - Level advanced*

Initiative - Level advanced

Leadership - Level basis

Achieving results - Level advanced

Accountability - Level resource

Working effectively with others - Level resource

LWF Functional Skills

Administration – Level resource

Confidentiality – Level advanced

Regulatory compliance – Level advanced

Data management – Level advanced

General knowledge of labour regulations – Level advanced

Attention to detail – Level resource

*LWF 3 skills levels are: basis - advanced – resource

Important Note

Applicants must have valid Czech work authorization. This position is not eligible for international relocation or visa sponsorship.

Benefits:

Salary based on the level of experience and qualifications

25 days of annual leave 

Combination of office and home office

Support of professional and personal development 

Benefits like travel insurance, multisport card, meal allowance

Open organizational culture with friendly colleagues